What arrived
Invoice #2841: 9 days past its due date
Acme's invoice passed its due date over a week ago, and the reminder you meant to send this morning is still sitting unwritten.
Follow-ups
Chase the overdue invoice, in your voice
An invoice goes quiet past its due date, and the reminder is easy to keep putting off. Beemy drafts a polite, persistent nudge in your own tone and keeps sending it until the client actually pays.
On this page
WorkFollow-ups
Gmail
When an invoice goes quiet
A client's payment is late, the reminder you meant to send this morning is still sitting in drafts, and every day it waits makes the follow-up feel more awkward to write.
The example
What it looks like when this runs.
Illustrative
Illustrative example, built with mock data.
In Gmail · work
Beemy's draft
Following up: Invoice #2841
A polite, direct nudge is drafted in the tone you've used with Acme before, restating the amount and the due date without sounding like a form letter. It waits for your approval, and if Acme stays quiet, the next nudge is already scheduled.
You approve each nudge, until you decide Beemy can send this kind on its own.
How Beemy handles it
4 steps, approval-first the whole way.
- 01
Notices the invoice has gone unanswered
Beemy tracks the invoice thread against its due date and flags it the moment it's overdue, instead of waiting for you to notice.
- 02
Drafts the nudge in your own tone
The reminder is written the way you'd actually write it (polite, direct, no generic late-payment template), learned from how you've chased before.
- 03
Waits for your one-tap approval
Nothing sends until you approve it. Edit the tone, push it back a day, or send it as drafted: the choice stays yours.
- 04
Keeps chasing until it's resolved
If the client stays quiet, Beemy drafts the next nudge on a sensible cadence instead of letting the invoice drop out of sight again.
What you still decide
- Every reminder waits for your approval before it sends, until you promote invoice chasing to send on its own.
- You set the tone: firmer, friendlier, or a straight restatement of the amount owed.
- A client who disputes the invoice or replies with a question gets escalated to you instead of a second automatic nudge.
The honest scope
What it reads. What it can do. What it never does.
Reads
- The invoice email thread and its due date, to know when a reminder is actually overdue
- Your past replies to that client, to draft in the tone you've already used with them
Can do
- Drafts the reminder and holds it for your one-tap approval, until you promote this category yourself
- Schedules the next nudge if the first goes unanswered
Never
- Never sends a reminder without your approval until you promote the category yourself
- Never lets this client's invoice thread inform a draft to a different client, even in the same inbox
- Never escalates a payment dispute on its own; that reaches you instead
Why chasing money is harder than it looks
A generic late-payment template reads as a threat from a stranger. A reminder in your own voice, to a client you actually have a relationship with, reads like an actual person nudging them. Getting that tone right (firm enough to work, familiar enough to keep the relationship intact) is the part a template can't do, which is why this waits for your approval rather than firing on autopilot.
Questions
Fair questions, straight answers.
Will it actually send the reminder without me?
Not until you promote invoice chasing to send on its own: every reminder waits for a one-tap approval first.
What if the client replies disputing the amount?
That's escalated straight to you rather than triggering another automatic nudge. A dispute isn't a job for a template.
Can it chase more than one overdue invoice at once?
Yes, each thread is tracked and chased on its own schedule, in the same silo as the client it belongs to.
Related
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