What arrived
Invoice #2841: 9 days past its due date
Acme's invoice passed its due date over a week ago. The reminder you meant to send this morning is still unwritten.
Follow-ups
Chase the overdue invoice, in your voice
An invoice passes its due date and the reminder is easy to put off. Beemy drafts a polite, firm nudge in your own tone. It keeps chasing until the client pays.
On this page
WorkFollow-ups
Gmail
When an invoice goes silent
A client's payment is late. The reminder you meant to send this morning still sits in drafts. Each day of delay makes the follow-up feel more awkward to write.
The example
What it looks like when this runs.
Illustrative
Illustrative example, built with mock data.
In Gmail · work
Beemy's draft
Following up: Invoice #2841
A polite, direct nudge in the tone you have used with Acme before. It restates the amount and the due date and does not read like a form letter. It waits for your approval. If Acme stays silent, the next nudge is already scheduled.
You approve each nudge, until you decide Beemy can send this kind on its own.
How Beemy handles it
4 steps, approval-first the whole way.
- 01
Notices the invoice has gone unanswered
Beemy tracks the invoice thread against its due date. It flags the invoice the moment it is overdue, so you do not have to notice first.
- 02
Drafts the nudge in your own tone
The reminder reads the way you write it: polite and direct, with no stock late-payment template. Beemy learns that tone from how you chased before.
- 03
Waits for your one-tap approval
Nothing sends until you approve it. You can edit the tone, push it back a day, or send it as drafted.
- 04
Keeps chasing until it is resolved
If the client stays silent, Beemy drafts the next nudge on a sensible cadence. The invoice does not drop out of sight again.
What you still decide
- Each reminder waits for your approval before it sends, until you promote invoice chasing to send on its own.
- You set the tone: firmer, friendlier, or a plain restatement of the amount owed.
- If a client disputes the invoice or replies with a question, the reply comes to you. It does not trigger a second automatic nudge.
The honest scope
What it reads. What it can do. What it never does.
Reads
- The invoice email thread and its due date, so Beemy knows when a reminder is overdue
- Your past replies to that client, so the draft matches the tone you already use with them
Can do
- Drafts the reminder and holds it for your one-tap approval, until you promote this category yourself
- Schedules the next nudge if the first one gets no answer
Never
- Never sends a reminder without your approval until you promote the category yourself
- Never lets this client's invoice thread inform a draft to a different client, even in the same inbox
- Never escalates a payment dispute on its own; the dispute comes to you instead
The hard part: a tone that works and keeps the client
A stock late-payment template reads like a threat from a stranger. A reminder in your own voice reads like a person nudging someone they know. The tone must be firm enough to work and familiar enough to protect the relationship. A template cannot do that. This is why every reminder waits for your approval instead of firing on autopilot.
Questions
Fair questions, straight answers.
Will it send the reminder without me?
Not until you promote invoice chasing to send on its own. Until then, every reminder waits for a one-tap approval.
What if the client replies to dispute the amount?
The reply goes straight to you. It does not trigger another automatic nudge, because a dispute needs a person.
Can it chase more than one overdue invoice at once?
Yes, Beemy tracks each thread and chases it on its own schedule, in the same silo as the client it belongs to.
Related
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